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181 lines
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8.8 KiB
Markdown
181 lines
No EOL
8.8 KiB
Markdown
---
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id: superadmin
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title: Super Admin
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---
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<div className='badge badge--primary heading-badge'>Available on: Paid plans</div>
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A Super Admin is the user who has full access to all the Workspaces, Users, and Groups of an instance. An instance can have more than one Super Admin. A Super Admin has full control over other users' workspaces and can create users, groups, and other super admins.
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The user details entered while setting up ToolJet will have Super Admin privileges.
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## How Super Admin is different from Admin
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| Privilege | Admin | Super Admin |
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| --------- | ----- | ----------- |
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| Manage Users in their workspace (Invite/Archive/Unarchive) | ✅ | ✅ |
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| Manage Groups in their workspace (Create Group/Add or Delete Users from groups/ Modify Group Permissions) | ✅ | ✅ |
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| Manage SSO in their workspace | ✅ | ✅ |
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| Manage Workspace Variables in their workspace | ✅ | ✅ |
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| Manage Workspace Constants in their workspace | ✅ | ✅ |
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| [Manage data sources for the user group in their workspace](/docs/data-sources/overview#permissions) | ✅ | ✅ |
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| [Access any user's personal workspace (create, edit or delete apps)](#access-any-workspace) | ❌ | ✅ |
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| [Archive Admin or any user of any workspace](#archiveunarchive-users) | ❌ | ✅ |
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| [Access any user's ToolJet database (create, edit or delete database)](#access-tooljet-db-in-any-workspace) | ❌ | ✅ |
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| [Manage any workspace's setting (Groups/SSO/Workspace constants)](#manage-workspace-setting-groupsssoworkspace-constants) | ❌ | ✅ |
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| [Manage all users from all the workspaces in the instance](#manage-all-users-in-the-instance) | ❌ | ✅ |
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| [Archive/Unarchive any user from all the workspaces in the instance](#archiving-a-user-from-all-the-workspaces-instance-level) | ❌ | ✅ |
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| [Reset password of any user](#reset-password-of-any-user) | ❌ | ✅ |
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| [Edit name of any user](#edit-name) | ❌ | ✅ |
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| [Make any user Super Admin](#make-the-user-super-admin) | ❌ | ✅ |
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| [Restrict creation of personal workspace of users](#restrict-creation-of-personal-workspace-of-users) | ❌ | ✅ |
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| [Enable Multiplayer editing](#enable-multiplayer-editing) | ❌ | ✅ |
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| [Implement White Labelling](#white-labelling) | ❌ | ✅ |
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<div style={{textAlign: 'center'}}>
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<img className="screenshot-full" src="/img/enterprise/superadmin/instanceset.png" alt="Super Admin: Enterprise" />
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</div>
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## Super Admin features
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### Access any workspace
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If a user is a Super Admin, they can switch to any workspace created by any user within the instance using the Workspace Switcher located in the bottom left corner of the screen.
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The dropdown will display all workspaces, including those created by both Super Admins and any other users.
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<div style={{textAlign: 'center'}}>
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<img className="screenshot-full" src="/img/enterprise/superadmin/workspaceswitcher.png" alt="Super Admin: Enterprise" />
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</div>
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### Create, Edit or Delete apps from any user's personal workspace
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Once the Super Admin accesses the workspace of any other user, they can create, edit or delete app on the workspace.
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This also includes - modifying folders and importing, exporting, or cloning apps to any user's workspace.
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### Archive/Unarchive Users
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Super Admin can not only archive/unarchive users/admins on their workspace but also from the workspaces of any other user.
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If a user is Super Admin, they just need to open the workspace in which they want to archive or unarchive a user. Then go to the **Workspace Settings** from the sidebar -> **Manage Users** -> **Archive/Unarchive** any user/admin
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<div style={{textAlign: 'center'}}>
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<img className="screenshot-full" src="/img/enterprise/superadmin/unarchivesa.png" alt="Super Admin: Enterprise" />
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</div>
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### Access ToolJet DB in any workspace
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Super Admins have access to the database of any user's workspace - just like Super Admins can access any application in any workspace. They have full access to modify or create any table in the ToolJet DB of any workspace.
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### Manage Workspace Settings (Groups/SSO/Workspace constants)
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Super Admins have all the privileges that an Admin of a workspace have, Super Admins can:
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- **✅ Manage Groups**: Creating/Deleting/Updating a Group in any workspace
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- **✅ Manage SSO**: Full control over General Settings, Password login and other SSO options
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- **✅ Workspace Variables**: Adding, updating or deleting workspace variables
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- **✅ Workspace Constants**: Adding, updating or deleting workspace constants
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- **✅ Copilot**: Enabling or disabling Copilot
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- **✅ Custom Styles**: Adding or modifying custom styles
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## Settings
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Only Super Admins can access the Settings:
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- **All Users**
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- **Manage Settings**
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- **License**
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- **White labelling**
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## All Users
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### Manage all users in the instance
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**All Users** settings can be used to check the list of all the users available on all the workspaces in the instance. Super Admins can also promote/demote any user to/from Super Admin from this page. They can also archive/unarchive any user at an instance level from this setting.
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<div style={{textAlign: 'center'}}>
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<img className="screenshot-full" src="/img/enterprise/superadmin/alluserspage.png" alt="Super Admin: Enterprise" />
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</div>
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### Archiving a user from all the workspaces (Instance level)
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Super Admins have the authority to deactivate any user at instance level. This will remove the user from all the workspaces in the instance.
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To archive a user, go to the **All Users** settings, click on the kebab menu next to the user that is to be archived and select **Archive** option. Once the user is archived, the status will change from **Active** to **Archived**. The user will not be able to login to any workspace in the instance.
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<div style={{textAlign: 'center'}}>
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<img className="screenshot-full" src="/img/enterprise/superadmin/archiveinstance.png" alt="Super Admin: Archive a user from all the workspaces" />
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</div>
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<br/>
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**Unarchiving** a user from **All Users** settings will unarchive the user from the instance and not at workspace level.
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**Info**: The user will be unarchived from instance level automatically if a workspace admin unarchives the user from their workspace.
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<div style={{textAlign: 'center'}}>
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<img className="screenshot-full" src="/img/enterprise/superadmin/unarchiveinstance.png" alt="Super Admin: Archive a user from all the workspaces" />
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</div>
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### Reset password of any user
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Super Admins can reset the password of any user from the **All Users** settings. To reset the password, click on the kebab menu next to the user and select **Reset Password** option. A pop-up will appear asking either to auto-generate a password or to enter a new password.
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### Edit user details
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Super Admins can edit the details of any user from the **All Users** settings. To edit the details, click on the kebab menu next to the user and select **Edit user details** option.
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#### Edit name
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On selecting the **Edit user details** option, a drawer will open from the right. Super Admins can edit the name of the user from this drawer. Once the changes are made, click on the **Update** button.
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#### Make the user Super Admin
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From the **Edit user details** drawer, Super Admins can make any user as Super Admin or remove any Super Admin from the **All Users** settings. To make a user Super Admin, toggle on the **Super Admin** radio button. The user will become Super Admin and the Type column will update from **`Workspace`** to **`Instance`**.
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<div style={{textAlign: 'center'}}>
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<img className="screenshot-full" src="/img/enterprise/superadmin/edituserdetailsinstance.png" alt="Super Admin: Enterprise" />
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</div>
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## Manage Settings
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<div style={{textAlign: 'center'}}>
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<img className="screenshot-full" src="/img/enterprise/superadmin/instancesett.png" alt="Super Admin: Enterprise" />
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</div>
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### Restrict creation of personal workspace of users
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When a user joins a workspace, they are provided with their own personal workspace and option to create new workspaces.
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Super Admins can **control** this behavior from the Manage Settings page, they can **toggle off** the option to **Allow personal workspace**. Now whenever a user joins a workspace they won't be provided a personal workspace nor they will be able to create a new workspace in the instance.
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### Enable multiplayer editing
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Super Admins can enable multiplayer editing from the Manage Settings page. Once enabled, users will be able to edit the same app simultaneously resulting in real-time collaboration.
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## License
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Manage the instance license via the **Settings** page. Super Admins have the capability to update the instance's license key from this page.
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Check out the [License](/docs/licensing) page for more details.
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## White labelling
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This feature allows you to customize the ToolJet instance with your own branding. You can change the logo, favicon, and the name of the instance.
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Check out the [White labelling](/docs/enterprise/white-label/) page for more details. |