diff --git a/handbook/digital-experience/README.md b/handbook/digital-experience/README.md
index 3059fdb335..11272776cd 100644
--- a/handbook/digital-experience/README.md
+++ b/handbook/digital-experience/README.md
@@ -879,10 +879,13 @@ Agenda:
 
 ### Confirm CEO shadow dates
 
-After the team member notifies the Head of Digital Experience (via Slack), the Head of DigExp will bring the dates to the next roundup as a "DISCUSS: CEO shadow dates". Use the following steps to confirm CEO shadow dates:
+Use the following steps to confirm CEO shadow dates:
 1. Create an "All day", "Free" event on the CEO's calendar that matches the CEO shadow dates and name the calendar event "CEO shadow - [NAME] (Job title)".
-3. Confirm the "shadowability" for external and nonrecurring internal meetings with the CEO during the next daily 🐈‍⬛🌪️ Roundup.
-4. Go through the calendar and make sure all private meetings (e.g. 1:1's, E-Group, and quarterly board meetings) have "[no shadows]" in the event title.
+2. Go through the calendar and make sure all private meetings (e.g. 1:1's, E-Group, and quarterly board meetings) have "[no shadows]" in the event title.
+3. Add a "DISCUSS: CEO shadow YYYY-MM-DD to YYYY-MM-DD TEAM_MEMBER_NAME - POSITION" item to the meeting agenda
+4. Attend the next "🐈‍⬛🌪️ Roundup (~ceo)" meeting to make the CEO aware of the dates and confirm the "shadowability" of external and nonrecurring internal meetings.
+
+> After the team member notifies the Head of Digital Experience (via Slack), the Head of DigExp will bring the dates to the next "🐈‍⬛🌪️ Roundup (~ceo)".
 
 
 ### Check GitHub terms