From bca04a1d1ebb2683e512fd500fa2c9a5e1aeea1c Mon Sep 17 00:00:00 2001 From: Nathanael Holliday <100959072+hollidayn@users.noreply.github.com> Date: Mon, 17 Oct 2022 19:53:58 -0500 Subject: [PATCH] Handbook updates: SVB reporting (#7839) * Handbook updates: SVB reporting Added entry for annual reporting ritual for our capital credit line * Edited to reflect changes requested --- handbook/people/README.md | 11 +++++++++++ 1 file changed, 11 insertions(+) diff --git a/handbook/people/README.md b/handbook/people/README.md index b7ce083819..5636c399be 100644 --- a/handbook/people/README.md +++ b/handbook/people/README.md @@ -563,6 +563,14 @@ Create a new issue for the current month and year named "Closing out YYYY-MM" us - Contact Charlie Chance in Slack and let her know she can run the commission payroll. Use the off-cycle payroll option in Gusto. Be sure to classify the payment as "Commission" in the "other earnings" field and not the generic "Bonus." - Once commission payroll has been run, update the [commission calculator](https://docs.google.com/spreadsheets/d/1vw6Q7kCC7-FdG5Fgx3ghgUdQiF2qwxk6njgK6z8_O9U/edit) to mark the commission as paid. + +### Annual reporting for capital credit line + +- Within 60 days of the end of the year: + - Provide Silicon Valley Bank (SVB) with our balance sheet and profit and loss statement (P&L, sometimes called a cashflow statement) for the past twelve months. + - Provide SVB with our annual operating budgets and projections (on a quarterly basis) for the coming year. + - Deliver this as early as possible in case they have questions. + ### Quarterly Quickbooks Online (QBO) check - Check to make sure [bookkeeping quirks](https://docs.google.com/spreadsheets/d/1nuUPMZb1z_lrbaQEcgjnxppnYv_GWOTTo4FMqLOlsWg/edit?usp=sharing) are all accounted for and resolved or in progress toward resolution. @@ -571,6 +579,7 @@ Create a new issue for the current month and year named "Closing out YYYY-MM" us ## Key reviews Every release cycle, each department leader prepares a [key review deck](https://about.gitlab.com/handbook/key-review/#purpose) and presents it to the CEO. In this deck, the department will highlight KPI metrics and progress of OKRs. The information for creating this deck is located in the ["🌈 Fleet" Google drive](https://drive.google.com/drive/folders/1lizTSi7YotG_zA7zJeHuOXTg_KF1Ji8k) using ["How to create key review"](https://docs.google.com/document/d/1PDwJL0HiCz-KbEGZMfldAYX_aLk5OVAU1MMSgMYYF2A/edit?usp=sharing)(internal doc). + ## Rituals The following table lists the People group's rituals, frequency, and Directly Responsible Individual (DRI). @@ -596,10 +605,12 @@ The following table lists the People group's rituals, frequency, and Directly Re | Calendar audit | Daily | Daily Charlie audits CEOs calendar and set notes for meetings | Charlie Chance | | TPA verifications | Quarterly | Every quarter before tax filing due dates, Charlie audits state accounts to ensure TPA is set up or renewed | Charlie Chance | | OKR table update | Quarterly | Every quarter after OKRs are finalized, Charlie adds the OKR doc file to the table on Product's page | Charlie Chance | +| Capital credit reporting | Annually | Within 60 days of the new year, provide financial statements to SVB | Nathanael Holliday | | QBO check | Quarterly | The first month after the previous quarter has closed, make sure that QBO is accurate compared to Fleet's records | Nathanael Holliday | | BizOps key review | every three weeks | Every release cycle a key review deck is prepared and presented | Nathanael Holliday | + ## Slack channels Please see [Digital Experience > Slack channels](https://fleetdm.com/handbook/digital-experience#slack-channels).