From 7154cf44c83c6b8c1abef042cf09f69fa0065f60 Mon Sep 17 00:00:00 2001 From: Nathanael Holliday <100959072+hollidayn@users.noreply.github.com> Date: Tue, 6 Feb 2024 18:44:54 -0600 Subject: [PATCH] Handbook update: quarterly finance checks (#16358) Changes to the handbook instead of an issue template as directed here: https://github.com/fleetdm/confidential/pull/5075/files # Checklist for submitter If some of the following don't apply, delete the relevant line. - [ ] Changes file added for user-visible changes in `changes/` or `orbit/changes/`. See [Changes files](https://fleetdm.com/docs/contributing/committing-changes#changes-files) for more information. - [ ] Documented any permissions changes (docs/Using Fleet/manage-access.md) - [ ] Input data is properly validated, `SELECT *` is avoided, SQL injection is prevented (using placeholders for values in statements) - [ ] Added support on fleet's osquery simulator `cmd/osquery-perf` for new osquery data ingestion features. - [ ] Added/updated tests - [ ] If database migrations are included, checked table schema to confirm autoupdate - For database migrations: - [ ] Checked schema for all modified table for columns that will auto-update timestamps during migration. - [ ] Confirmed that updating the timestamps is acceptable, and will not cause unwanted side effects. - [ ] Manual QA for all new/changed functionality - For Orbit and Fleet Desktop changes: - [ ] Manual QA must be performed in the three main OSs, macOS, Windows and Linux. - [ ] Auto-update manual QA, from released version of component to new version (see [tools/tuf/test](../tools/tuf/test/README.md)). --- handbook/business-operations/README.md | 5 ++++- 1 file changed, 4 insertions(+), 1 deletion(-) diff --git a/handbook/business-operations/README.md b/handbook/business-operations/README.md index b261cdea27..d10dfd6657 100644 --- a/handbook/business-operations/README.md +++ b/handbook/business-operations/README.md @@ -181,7 +181,9 @@ No later than the second month of every quarter, we check [Delaware divison of c ### Check finances for quirks Every quarter, we check Quickbooks Online (QBO) for discrepancies and follow up on quirks. - Check to make sure [bookkeeping quirks](https://docs.google.com/spreadsheets/d/1nuUPMZb1z_lrbaQEcgjnxppnYv_GWOTTo4FMqLOlsWg/edit?usp=sharing) are all accounted for and resolved or in progress toward resolution. -- Check balance sheet and profit and loss statements (P&Ls) in QBO against the [monthly workbooks](https://drive.google.com/drive/folders/1ben-xJgL5MlMJhIl2OeQpDjbk-pF6eJM) in Google Drive. +- Check balance sheet and profit and loss statements (P&Ls) in QBO against the latest [monthly workbooks](https://drive.google.com/drive/folders/1ben-xJgL5MlMJhIl2OeQpDjbk-pF6eJM) in Google Drive. +- Reach out to Pilot with any differences or quirks, and ask them to resolve/provide clarity. This often will need to happen over a call to review sycnhronously. +- Once quirks are resolved, note the day it was resolved in the spreadsheet. ### Report quarterly numbers in Chronograph Follow these steps to perform quarterly reporting for Fleet's investors: @@ -286,6 +288,7 @@ The following table lists this department's rituals, frequency, and Directly Res | Monthly accounting | Monthly | Create [the monthly close GitHub issue](https://fleetdm.com/handbook/business-operations#intake) and walk through the steps. (This process includes fulfill the monthly reporting requirement for SVB.) | Nathanael Holliday | | "The numbers" monthly financial check | Monthly | Each month, update the inputs in ["The numbers"](https://docs.google.com/spreadsheets/d/1X-brkmUK7_Rgp7aq42drNcUg8ZipzEiS153uKZSabWc/edit#gid=2112277278) spreadsheet to reflect the actuals for recurring non-personnel spend, and identify any unexpected increase or decrease in spend. | Head of Business Operations | | Quarterly grants | Quarterly | Create [the quarterly close GitHub issue](https://fleetdm.com/handbook/business-operations#intake) and walk through the steps. | Nathanael Holliday | +| Quartlery finance check | Quartlery | See [Check finances for quirks](https://fleetdm.com/handbook/business-operations#check-finances-for-quirks). |Head of Business Operations | | AP invoice monitoring | Weekly | Look for new accounts payable invoices and make sure that Fleet's suppliers are paid. | Nathanael Holliday | | Tax preparation | Annually on the first week of March | Provide information to tax team with Deloitte and assist with filing and paying state and federal returns | Nathanael Holliday | | Vanta check | Monthly | Look for any new actions in Vanta due in the upcoming months and create issues to ensure they're done on time. | Nathan Holliday |