diff --git a/handbook/company/communications.md b/handbook/company/communications.md index ef5b93b4bd..eec766f052 100644 --- a/handbook/company/communications.md +++ b/handbook/company/communications.md @@ -614,6 +614,26 @@ In brief, this means that as a Fleet team member, you may: For more developed thoughts about __spending guidelines and limits__, please read [GitLab's open expense policy](https://about.gitlab.com/handbook/finance/spending-company-money/). +### Paying back company money + +If you have accidentally incurred a charge on your Brex card that was not intended and/or approved, you can initiate a "Repay" process in Brex that would allow you to pay back the company. + +1. Login to [brex.com](http://brex.com/) with your Fleet email and navigate to the "[Wallet](https://dashboard.brex.com/wallet)". +2. Select the transaction you'd like to repay. + +> If you need to split the transaction amount: +> - Ensure the transaction is in the "Approved" status. If it's not in "Approved" status yet, wait a few days and retry. +> - Click "Itemize this expense." +> - Separate out the amount that needs to be repaid. +> - Click "Itemize" and proceed to the next step. + +3. On the bottom right-hand side, click on "Repay". +4. Select the desired bank account and verify the account. +5. Click "confirm repayment". + +After a short period of processing, your transaction will show as “denied”, and this means the repayment is in process. + + ## Travel When attending a conference or traveling for Fleet, keep the following in mind: @@ -666,18 +686,14 @@ Finance will review and process your request within 2 business days. ### Attending conferences -The Marketing department is responsible for executing and organizing all [marketing-related events](https://fleetdm.com/handbook/marketing#settle-event-strategy). When attending a conference for Fleet, treat it [like other travel for the company](https://fleetdm.com/handbook/company/communications#travel). - -The relevant department head should approve and organize all other event types (trainings, developer conferences, meetups, etc.). +The Marketing department is responsible for executing and organizing all [marketing-related events](https://fleetdm.com/handbook/marketing#settle-event-strategy). When attending a conference for Fleet, treat it [like other travel for the company](https://fleetdm.com/handbook/company/communications#travel). The relevant department head should approve and organize all other event types (trainings, developer conferences, meetups, etc.). image ### Offsites -From time to time, Fleet organizes offsites to bring team members together in person. This encourages trust and makes the company more productive. - -Offsites are: +From time to time, Fleet organizes offsites to bring team members together in person. This encourages trust and makes the company more productive. Offsites are: - Attended by a particular [product group](https://fleetdm.com/handbook/company#product-groups), a [department](https://fleetdm.com/handbook/company#org-chart), or a team such as the E-group. - Sometimes also attended by founders or other team members on a case-by-case basis. - 1-3 full days long (2-4 nights stay).