ToolJet/docs/versioned_docs/version-2.9.4/tutorial/manage-users-groups.md

---
id: manage-users-groups
title: Managing Users and Groups
---

# Managing Users and Groups

## Managing Users

Admin of a workspace can add users to the workspace. To manage the users in your workspace, just go to the **Workspace Settings** from the left sidebar on the dashboard and click on the **Users** option.

<div style={{textAlign: 'center'}}>

<img className="screenshot-full" src="/img/tutorial/manage-users-groups/usersnew.png" alt="Manage Users" />

</div>

### Inviting users

Admins can invite anyone to a workspace using the email address. To invite a user:

- On the **Users** page click on the `Add users` button.
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  <img className="screenshot-full" src="/img/tutorial/manage-users-groups/addusersbutton.png" alt="Manage Users" />
    
  </div>

- A drawer from the right will open, and on the `Invite with email` tab, enter the details of new user such full name and email, and then click on the **Invite Users**.
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  <img className="screenshot-full" src="/img/tutorial/manage-users-groups/inviteviaemail.png" alt="add new user" />
    
  </div>


- An email including the **Invite Link** to join your workspace will be send to the created user. The status will turn from **invited** to **active** after the user successfully joins your workspace using the invite link.

  :::tip
  You can also copy the invitation url by clicking on the copy icon next to `invited` status of the created user.
  :::

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  <img className="screenshot-full" src="/img/tutorial/manage-users-groups/invited2.png" alt="add new user" />
    
  </div>

- You can also **Bulk Invite Users** by editing and uploading the sample CSV file including all the users details. Click on the `Add users` button and on the drawer, click on the **Upload CSV file** tab.
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  <img className="screenshot-full" src="/img/tutorial/manage-users-groups/bulknew.png" alt="add new user" />
    
  </div>


### Disabling a user's access

You can disable any active user's access to your workspace by clicking on the **Archive** button and the status of the user will change from **active** to **archived**.

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<img className="screenshot-full" src="/img/tutorial/manage-users-groups/archivenew.png" alt="archived"/>
    
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### Enabling a user's access

Similar to archiving a user's access, you can enable it again by clicking on **Unarchive**. The status of user will change from **archived** to **invited** and the user will have to join again using the invite link received via the e-mail.

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<img className="screenshot-full" src="/img/tutorial/manage-users-groups/unarchivenew.png" alt="status" />
    
</div>

## Managing Groups

On ToolJet, Admins and Super Admins can create groups for users added in a workspace and grant them access to particular app(s) with specific permissions. To manage groups, just go to the **Workspace Settings** from the left-sidebar of the dashboard and click on the **Groups**.

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<img className="screenshot-full" src="/img/tutorial/manage-users-groups/groupsnew.png" alt="Manage Groups" />
    
</div>

### Group properties

Every group on ToolJet has **four** sections:

- [Apps](#apps)
- [Users](#users)
- [Permissions](#permissions)
- [Datasources](#datasources)

#### Apps: 

Admins and Super Admins can add or remove any number of apps for a group of users. To add an app to a group, select an app from the dropdown and click on `Add` button next to it. You can also set app permissions such as `View` or `Edit` for the group. You can set different permissions for different apps in a group.

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<img className="screenshot-full" src="/img/tutorial/manage-users-groups/appsnew.png" alt="apps"/>
    
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#### Users: 

Admins and Super Admins can add or remove any numbers of users in a group. Just select a user from the dropdown and click on `Add` button to add it to a group. To delete a user from a group, click on `Delete` button next to it.

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<img className="screenshot-full" src="/img/tutorial/manage-users-groups/newusers.png" alt="users" />
    
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#### Permissions: 

Admins and Super Admins can set granular permission for the users added in that particular group, such as:
- **Create** and **Delete** Apps
- **Create**, **Update**, and **Delete** Folders
- **Create**, **Update**, and **Delete** [Workspace Variables](/docs/tutorial/workspace-variables)
- **Create** and **Delete** [Global Datasources](/docs/widgets/overview)

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<img className="screenshot-full" src="/img/tutorial/manage-users-groups/dspermission.png" alt="permissions" />
    
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#### Datasources: 

Only Admins and Super Admins can define what datasources can be **viewed** or **edited** by the users of that group.

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<img className="screenshot-full" src="/img/tutorial/manage-users-groups/gdspermission.png" alt="permissions" />
    
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:::tip
All the activities performed by any Admin, Super Admin or any user in a workspace is logged in [Audit logs](/docs/Enterprise/audit_logs) - including any activity related with managing users and groups.
:::

### Predefined Groups

By default, every workspace will have two User Groups:

**1. All Users**

This group contains all the users and admins.

| Apps | Users | Permissions |
| ----------- | ----------- | ----------- |
| You can add or remove apps. | Modification is disabled. This group will have all the users and admins added in a workspace. | You can edit permissions for all the users globally. |

<div style={{textAlign: 'center'}}>
    
<img className="screenshot-full" src="/img/tutorial/manage-users-groups/allusersnew.png" alt="all users" />
    
</div>

**2. Admin**

This group contains admins by default. Admins can add more admins or remove the users in this group.

| Apps | Users | Permissions |
| ----------- | ----------- | ----------- |
| Modification is disabled. By default, this group has `Edit` permission for all the apps in a workspace  | Admins can add or remove users in this group. | Modification is disabled. By default, all the admins can create and delete apps or create folders. |

<div style={{textAlign: 'center'}}>
    
<img className="screenshot-full" src="/img/tutorial/manage-users-groups/adminnew.png" alt="admin" />
    
</div>

### Creating new group

- Click on `Create new group` button in the **Groups** page.
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  <img className="screenshot-full" src="/img/tutorial/manage-users-groups/newgrp2.png" alt="new group" />
    
  </div>

- Enter a name for the group and click `Create Group` button.
  <div style={{textAlign: 'center'}}>
    
  <img className="screenshot-full" src="/img/tutorial/manage-users-groups/newgrp22.png" alt="new group 2"/>
    
  </div>

- Once the group is created, you can add **Apps**, **Users** and set their **Permissions** for that group.
  <div style={{textAlign: 'center'}}>
    
  <img className="screenshot-full" src="/img/tutorial/manage-users-groups/newgrpadd.png" alt="new group 2"/>
    
  </div>

### Deleting a group

To delete a group, click on `Delete` next to it. It will confirm whether you want to delete it or not, Click on `Yes` to delete the group.

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<img className="screenshot-full" src="/img/tutorial/manage-users-groups/grpdelnew.png" alt="delete group"/>
    
</div>